Webinar Attendee Information Collection Policy

Purpose:

The purpose of this policy is to outline the process for collecting and managing attendee information during webinar registration. By adhering to this policy, we ensure efficient communication, personalized experiences, and compliance with privacy regulations.

Scope:

This policy applies to all webinars hosted by our organization.

Information Collected:

1. Name: Attendees are required to provide their full name.

2. Email Address: A valid email address is necessary for communication and sending webinar-related updates.

3. Company/Organization: Attendees should specify their company or organization affiliation.

4. Job Title/Role: Collecting job titles or roles helps tailor content appropriately.

5. Industry/Field: Understanding the industry or field of attendees assists in customizing webinar content.

6. Geographic Location: Knowing the location helps schedule webinars at convenient times.

7. Interests/Topics of Interest: Attendees can indicate specific topics they are interested in.

Data Handling:

1. Consent: Attendees must provide explicit consent for data collection during registration.

2. Security: Collected data will be securely stored and accessible only to authorized personnel.

3. Retention: We retain attendee data only for the duration necessary to manage the webinar and follow-up communications.

4. Third Parties: We do not share attendee information with third parties without consent.

Communication:

1. Confirmation Email: After registration, attendees receive a confirmation email with webinar details.

2. Webinar Reminders: Attendees may receive reminders leading up to the event.

3. Post-Webinar Follow-Up: We may send post-webinar materials or surveys based on attendee preferences.

Compliance:

We adhere to applicable privacy laws (e.g., GDPR, CCPA) and respect attendee rights regarding data access, correction, and deletion.